ICRC 2007 Proceedings

The following procedure will be followed for the elaboration of the proceedings of the 30th International Cosmic Ray Conference:

• Presenters have to submit a camera ready copy of their paper not later than June 4, 2007. This version should reflect as accurately as possible the contribution that will be presented at the conference.
  

• All participants will receive at the start of the Conference a CDROM with the pdf camera-ready copy of all the papers.

• At the registration desk, participants will have the option to buy a hard copy of the final version of the proceedings. This copy will be printed at a later date and mailed to the address of their choice.

• After the Conference the participants will have the chance to send a corrected version of their contributions. The corresponding deadline is August 15^th. The objective of this procedure is to have printed proceedings that properly reflect the contributions actually presented at the meeting.

• Every registered participant will receive by the end of the year a hard copy of the Rapporteur and Highlight and Invited Talks. This volume will also include a CDROM with the final versions of the contributions.

Manuscript preparation

Below you will find detailed instructions for the preparation of your manuscript. Please use the macros and templates provided for the preparation of the conference proceedings.

Macros and Templates

The LaTeX or Microsoft Word and the corresponding styles and template can be downloaded either as a zip file icrc2007-macros.zip or in a compressed tar archive icrc2007-macros.tar.gz.

Electronic Submission

The official language of the conference is English and all manuscripts must be written in English.

The maximum length of a contribution is four (4) pages. It is essential that authors use the appropriate template.

Manuscripts MUST be submitted as camera-ready documents in pdf format.

All the files needed for the successful generation of your pdf manuscript (figures, LaTeX non-standard packages and LaTeX or Word sources) must be archived in a single compressed file (e.g., zip, gzip, gz, rar, etc.) together with the camera-ready pdf version of your conribution.

The camera-ready pdf MUST NOT contain page-numbers. Pagination will be inserted by the publisher at a later stage.

The paper submission is to the conference management system for the 30^th ICRC. You have to log in on the indico server and you will see a link My Contributions in the My Conference section of the menu. This link will provide you with access to all your accepted papers. Select a paper and click on the Manage Material button to get access to the page for uploading your contribution. You have to upload a file, not just a URL, for your contribution to be accepted.

Please upload your contribution as "Paper" the other options are for uploading the presentation, either slides or the poster.

If you have problems with the submission procedure, you might want to consult the step-by-step submitter's guide.

Copyright Transfer

The publisher requires one signed copyright transfer form for every contribution published in the proceedings of the 30^th ICRC. Please fill in the form and send it by fax or e-mail to the conference secretariat. Please send the original by ordinary mail.

Latex submission

Downloading the necessary files

You will need the following files to typeset your paper in LaTeX format, most of which are included in the macro distribution:

• icrctc07.sty

• instructionsicrc07.tex
• instructionsicrc07.pdf
• examplelibrary.bib
• logoblack.eps or logoblack.png
  
• fancyhdr.sty (latex package, included in most modern distributions).

The file icrctc07.sty is the style for the ICRC 2007 proceedings, while instructionsicrc07.tex is the corresponding sample file. The .bib file is the example of a bibliography file to use with bibtex.

Typesetting your document

Inside the file instructionsicrc07.tex you will find detailed instructions to type-set your document correctly.

The distribution includes an additional example, prepared both for processing by normal LaTeX and by PDFLaTeX.

Latex file compilation

You should compile your .tex file as follows, by typing the following commands in your terminal prompt window:

latex exampleicrc.tex
bibtex exampleicrc
latex exampleicrc.tex
latex exampleicrc.tex
latex exampleicrc.tex

Please note that the references are compiled by the bibtex command. For more information you may check the How to use bibtex page.

Converting your .dvi into a .pdf document

Once your file is compiled you must generate the .pdf file. There are several options to do this depending on your system. You can convert it into .ps and afterwards into .pdf with the following instructions:

dvips -Ppdf -G0 mypaper.dvi
ps2pdf mypaper.ps

or, alternatively, you can perform the conversion in a single step:

dvipdf mypaper.dvi

In both cases you will generate the .pdf file with Type1 vector fonts. The ps2pdf tool is included with ghostscript or with Adobe's Acrobat Distiller. If you do not have any of these programs, you can go to the following site where you will be able to get information about PDF tools to convert your files: pdfzone.com has a list of PDF tools (freeware and commercial).

PDFLatex file compilation

Alternatively, you can compile your .tex file directly into pdf, by typing the following commands in your terminal prompt window:

pdflatex exampleicrc.tex
bibtex exampleicrc
pdflatex exampleicrc.tex
pdflatex exampleicrc.tex
pdflatex exampleicrc.tex

PDFLaTeX is included in all recent TeX distributions, in particular in the most commonly used MiKTeX and teTeX distributions. Please note that PDFLaTeX includes graphics in JPEG, PNG, and PDF formats, but not in PostScript. PostScript figures can be converted with the epstopdf or ps2pdf scripts.

Naming convention

Please use the following conventions to name your files:

icrc####.pdf
icrc####.tex
icrc####.bib
icrc####_fig##.eps / .jpg / .png / etc.

where #### stands for the identification number of your abstract written with four (4) digits (e.g., the manuscript corresponding to the abstract number 23 translates into icrc0023.pdf)

Sending the latex package

The pdf file, together with all the files and packages required for a successful compilation, must be compressed in a single file and uploaded to the conference management system for the 30^th ICRC.

MS Word Submission

Downloading necessary files

To generate a .pdf file from a MS Word file you will need to download the following template:

• icrctc07.dot

Typesetting your document

To use this template, just open it as a common MS Word document and fill it according to the following instructions.

To fill in the template select each character style depending on which section are you working on. The template specifies the following styles:

• TITLE (The paper title)
• AUTHORS (The authors' names)
• AFFILIATIONS(The authors' affiliations and e-mails)
• ABSTRACT_TITLE (The abstract title)
• ABSTRACT_BODY (The abstract body)
• SECTION (The name of a section)
• BODY (The body of a section)
• IMAGE (A figure caption)
• FOOTNOTES (Text in footnotes)
• REFERENCES_TITLE (For the name of the references section)
• REFERENCES_BODY (For typesetting the references)

Please avoid using fonts other than those of the pre-defined styles. Once you finish typesetting your document following the template, you must save your document as a .doc file (for example mypaper.doc).

A example pdf version of a camera ready paper can be viewed in the latex examples.

Converting your .doc into pdf document

To convert your .doc file into a .pdf file, you may use the "PDFCreator 0.9.3 GPL" software, available at the following link: http://www.pdfforge.org/products/pdfcreator/download

You must be running on Windows98 operating system or higher. This software installs a driver for a virtual pdf printer named "PDFCreator". From MS Word you just select this printer to generate the pdf file.

An alternative way to create the .pdf file is online at one of the following addresses using Adobe's Acrobat Distiller.

• https://www.pdfonline.com/convert_pdf.asp
• http://www.doc2pdf.net/
• http://convert.neevia.com/

Sending the MS Word package

Note, please embed any non-standard fonts in your MS Word source file (.doc) when saving it.

Examples were compiled with
LATex e-TeX, Version 3.14159-2.1 (Web2C 7.4.5) in Debian Linux 3.1 Sarge.
LaTeX and PDFLaTeX from teTeX version 3.0 on Macintosh OS X.
MikTex Ver 2.6 in Windows XP Professional.
Office 2003 in Windows XP Professional.
Microsoft Word 2004 for Macintosh.